Cross tabulation analysis: What is it & how to do it?

Cross-tabulation analysis helps you organize data, detect hidden patterns, and ultimately make sense of raw data. Here’s everything you need to know about it.

• What is cross tabulation analysis?
• How to read a cross tabulation table?
• When and how to conduct it?
• And some practical applications that can benefit your business.

So let’s get started, shall we?

What is cross tabulation analysis exactly?

Cross tabulation, also called crosstab or contingency table analysis, is a method used to analyze data when you have two or more categorical variables.

‍Categorical variables are variables that fall into groups, like favorite color (red, blue, green) or age group (20-30, 31-40, 41-50). This method is not suitable for numerical data, such as exact age, weight, or height

In a crosstab table, one variable goes in the rows (often the independent variable, something you think might influence the other). The other variable goes in the columns (often the dependent variable, the outcome you're interested in).

Where the rows and columns meet, you have cells. These cells show the data that falls into that specific combination of categories.

Let’s say you run a customer service department for a clothing store. You might collect data on customer calls, including:

• Customer Age: (20-30, 31-40, 41-50)
• Reason for Contact: (Sizing issue, return request, product damage)

Here's an example of cross tabulation table:

By analyzing the counts in the table, you can identify trends and patterns that might not be obvious from just looking at raw data.

This knowledge is incredibly valuable for improving your customer service. Using the previous clothing store cross tabulation analysis example, you might:

• Train staff on common sizing issues for younger customers.
• Streamline the return process based on customer age groups.

Now, let’s understand when would a cross tabulation analysis come in handy for your business.

When to use cross tabulation analysis?

If you're dealing with categorical data and you're curious about how different groups or variables interact with each other, cross tabulation analysis is a great tool to turn to.

It helps you understand patterns, compare groups, and draw insights from your data in a clear and organized way.

Cross tabulation analysis is super handy in these situations:

• Identifying patterns: When you want to see if there's a connection between two or more variables, cross tabulation works best.

• Comparing groups: If you have different groups or categories within your data and you want to compare how they differ in relation to other variables, cross tabulation is perfect. Say you're analyzing customer satisfaction across different regions. You can use cross tabulation to see if satisfaction levels vary between regions.

• Quality control: In manufacturing or production, cross tabulation helps spot any patterns in defects or issues. You can compare different factors, like production line or time of day, to see if there are any trends that need addressing.

• Market research: Let's say you're investigating customer preferences. Cross tabulation helps you see if there are any trends based on factors like location, income level, or occupation. This can be super useful for targeting your products or services.

• Survey analysis: When you're working with survey data and you want to explore how responses vary across different groups, cross tabulation comes in handy. You can use it to break down survey results by demographics or other relevant factors.

4 Benefits of cross tabulation analysis

There are several benefits of cross tabulation that make it an invaluable tool for understanding data relationships and driving decision-making:

1. Reducing errors

When dealing with large datasets, it's easy for errors to creep in during analysis. However, grouping data into representative subgroups for cross tabulation analysis makes the task more manageable.

This makes the task more approachable and reduces the likelihood of errors creeping into your reports.

With clearer subgroupings, you'll have a better grasp of the numbers, leading to more accurate insights.

2. Quickly comparing relationships

Generating a cross-tab report is a simple process, especially when using pivot tables in spreadsheet tools like Excel or Google Sheets. These tools streamline the analysis by handling the calculations for you while you focus on interpreting relationships and extracting actionable insights.

The efficiency of such tools allows for rapid comparisons between different variables that enable informed decision-making.

3. Obtaining granular insights

While overall survey results provide a broad view of trends, they often lack detailed insights into specific subgroups or categories.

Cross tabulation tables, or crosstabs, delve deeper into the data to reveal granular details that may otherwise go unnoticed.

For businesses, this means gaining insights into specific employee segments or identifying product/service areas that require attention so they can come up with more targeted and effective strategies.

4. Versatility across question types

Cross-tabulation is highly versatile and can analyze various types of survey questions effectively.

Whether dealing with multiple-choice, Likert scale, or closed-ended questions, cross tabulation can handle them all.

As long as responses can be categorized into distinct groups or subgroups, this analytical tool can extract meaningful insights.

The versatility of cross tab analysis allows researchers and businesses to explore diverse aspects of their data and extract valuable insights regardless of the question format.

How to do a cross tabulation in excel?

Doing cross-tabulation in Excel is super easy. Follow these steps to do it:

1. First, make sure your data is all set up nicely in Excel. Each column should represent a different variable, like age, gender, or whatever you're studying. Each row should be a separate observation or data point.

1. Click and drag to select all the data you want to analyze. Make sure you've got everything you need included.

1. Go to the Insert tab on the top menu and click the PivotTable button. A new window will pop up. Choose where you want the PivotTable to be placed in your worksheet.

1. The PivotTable window will show a list of your data fields on the right. Drag the field representing the row categories (e.g., Age) and drop it into the Rows area of the window. Do the same for the field representing the column categories (e.g., Reason for Contact) by dragging it to the Columns area.

1. PivotTable will automatically serve as a cross tabulation calculator for your data based on your selections. You'll see category labels for rows and columns, along with numbers representing how many times each combination occurs in your data.

Chi square CrossTab analysis

The chi-square test is a statistical tool used with cross tabulation to assess whether the observed patterns between two categorical variables are likely due to chance or if there's a genuine relationship.

For example, chi square cross tabulation analysis may be used to identify the link between customer satisfaction and product choice (product A, B, or C).

Chi-square could tell you if there's a real relationship between how satisfied customers are and what product they choose, or if it's all just random.

Here's a basic example of how you'd cross tabulate with a chi-square test:

1. You start with your cross tabulation table, like the one showing customer satisfaction and product choice.

1. You calculate the expected values for each cell in the table. These are what you'd expect to see if there was no real relationship between the variables. It's based on the total counts in each row and column.

1. Then, you compare the observed values (what you actually see in the table) to the expected values. The chi-square test calculates a number based on how much they differ.

1. Finally, you compare this chi-square value to a critical value from a chi-square distribution table. If your chi-square value is bigger than the critical value, it means there's a significant association between the variables.

Cross tabulation analysis with Formaloo - A winning combination!

Cross tabulation analysis can be a game-changer for businesses of all sizes. But how do you turn raw data into actionable insights without spending hours crunching numbers?

That's where Formaloo, an online survey software shortlisted as the top choice by Tekpon, comes in.

Formaloo offers a user-friendly platform with a wealth of features to streamline your research process. It simplifies the process of gathering and analyzing survey data with ready-to-use templates, user-friendly interface, and automation features.